Experience in going through administrative procedures at Department of Planning and Investment of Ho Chi Minh City

Most officials and interns working for law offices, law firms or enterprises have carried out administrative procedures at least one at the Department of Planning Investment of Ho Chi Minh City located in 32 Le Thanh Tong Street, District 1, Ho Chi Minh City.

At first, you should bear you mind that administrative procedures at this Department will surely cost you plenty of time unless it is luckily uncrowded, which only happens occasionally. A new visitor without any experienced guide will undoubtedly face many extremely-confusing difficulties. Accordingly, I strongly advise you to make preparations for the following steps to save time as much as possible when following procedures at the business registration office.

1. Book ordinal numbers

- You should call 1080 to book your ordinal number by solely providing the enterprise’s name, your information and which procedures will be gone through (Note: Booking in advance for an application related to foreign capital is not allowed. Instead, you must get your ordinal number at the Department in person).

- Reasons: Time-saving is an important advantage for booking in advance because you just go there at the appointment time, which will shorten a great deal of waiting time.

2. Prepare applications

- Refer to legal documents or the Department’s website to prepare an adequate application and a declaration about your information.

- Besides, if you are not the legal representative of the applicant, a power of attorney and a copy of your ID card will be required.

- Put all documents in a transparent holder with the power of attorney on the top (if any). You should write, by pencil, the ordinal number that has been received via 1080 in the top corner of the first sheet which has been born with a seal by the official later.

3. Get the ordinal number and pay fees

- From the gate of the Department, the business registration office is the first room on the left where applications are submitted. Whether or not the ordinal number has been booked, you must come to the counter 01 in the business registration office to have your ordinal number affixed with the Department’s seal.

- Put your application in a basket in front of the counter 01 (do not wrongly put improper application in the basket for FDI applications) and then wait until your name is called to receive the application bearing the ordinal number and the number of counter where the application is going to be submitted. Remember to pay fees at the adjacent counter at the same time.

(Note: In case of revision, you are not required to book or get ordinal number. Instead, you just go straight to the revision counter).

4. Work with officials

- Come to the counter specified in the application, put the application in the basket in front of this counter and wait until your name or the enterprise’s name is called. The official in charge of this counter shall verify if the application is valid and adequate and signatures are well-matched.

- If the application is inadequate and has mistakes that need to be adjusted, the official will give you a written instruction on adjustments to the application if necessary. Next time, you will only show the instruction paper instead of getting the ordinal number again to submit the adjusted application. If there is no written instruction, you will get the ordinal number again.

Note: If you can make adjustments or additions to the application immediately, you should tell it to the official in order that you can adjust the application and submit it later without going back to the Department.

5. Receive the result

- The date of receiving result is specified in the receipt that is given to you by the official. The division returning results is adjacent to the business registration office.

- Come to the first counter on the left, put the receipt in the basket, wait until your name is called to get your ordinal number and receive the result when your ordinal number is called then. After receiving result, you should check it carefully for errors or mistakes and tell the official at once for further instructions.

(Note: You will have to submit a power of attorney and a copy of your ID card if you are not the legal representative of the enterprise or the person who submitted application on the first day).

 Conclusion

You have to always bring your original identity papers, namely ID card, driving license or passport, etc. for checking and verifying purposes.

Thanks to my continual presence at the Department during my two-month internship period, I have gotten some experience to share with you the most time-saving and effective way to follow. I hope that any change in administrative procedures at the Department of Planning and Investment or other experience will be widely shared by all of you.

Hope you will go through procedures at the Department of Planning and Investment smoothly.

Read in Vietnamese: Kinh nghiệm thực hiện các thủ tục tại Sở Kế hoạch Đầu tư TP.HCM